Hamilton County Schools Foundation

Minutes of Meeting Held January 27, 2010



Present:  Mike Karcher, Lovella Craddock, Vince Mitchell, Mary Lee Stephens, Ryan Nelson, Kathy Pryer and Virginia [Bobbin] Lasater


The meeting was called to order by Mike Karcher at 5:00 PM at the Unit #10 Office.


Motion to approve the minutes of the December 2, 2009 meeting was made by Vince and seconded by Mary Lee.  Motion approved by voice vote.


The Treasurer’s Report as of January 21, 2009 indicating a balance in the checking account of $21,131.81, [included in this amount is $16,205.31 for the Track Renovation Project, $100.00 in the restricted account, and $4,826.50 in the general fund], Combs-Money Market of $652.01, Lasater-Savings of $760.48, Combs-Scholarship of $27,852.00, Lasater-Scholarship of $25,240.26, Weinmann Scholarship CDs of $25,376.26, Banterra - Foundation unrestricted of $353.87, and Weinmann McCoy Library CD of $4,060.95.  The Foundation has total assets of $105,427.74.  Discussion followed.  The annual BBQ dinner showed a profit for the Foundation of $1,751.60, of which one half of the net profits, $875.80, was donated to the track project.  Motion to approve the Treasurer’s Report as of January 21, 2010 was made by Mary Lee and seconded by Kathy.  Motion approved by voice vote. 


Approval to pay bills:  None to approve.  Mike will order the needed envelopes.  Vince will get invoice to Mary for expenses for Teen Wellness Conference.



Old Business

  1. Jr.-Sr. High Teen Wellness Conference Review:  The conference is scheduled for February 5, 2010.  There will be an internet safety session for both the Jr. and Sr. high students along with various other subjects.  The Foundation previously approved a donation of $500.00 for this conference.
  2. Mailing List/Membership Renewals:  Bobbin presented the membership renewal letter and alumni drive letter for review.  Everyone present signed the originals.  Bobbin will get the other members’ signatures.  Also, Mike will order the needed envelopes.  Then, Bobbin will mail the membership renewal letters and the alumni drive letters for the Class of 1998. 
  3. Track Committee Update:  The track committee will have a fund raising dinner on February 27, 2010.  They want to finish the concrete sidewalk around the track when the funds are available.  The long term plan is to keep fund raising for the maintenance and future painting of the track. 
  4. Tennis Court Lights Update:  The upgraded breaker panels fixed the tripped breaker problem.  The courts lights are on winter timing.  Surveillance cameras were discussed.  It was decided to get cost estimates for the cameras.


New Business

  1. Plans/Projects for the Future:  Discussion followed.  One project was to paint fox paws on the roadway to the school.  Harrisburg has paw prints to their school and maybe Carmi school.  Offering grants to the teachers were discussed.  A motion was made by Ryan to have Vince distribute the grant application with a limit of $1,000.00 and seconded by Lovella.  The motion approved by voice vote.  The deadline for grant applications is May 1, 2010.
  2. Other:
    • The Foundation received a Thank you letter from the Rend Lake College Foundation for attending the 20th Annual Scholarship Dinner.  Lovella represented the Foundation.
    • Board Members’ term – A motion was made by Vince and seconded by Ryan to reappoint Mike Karcher and Kathy Pryer to a three year term on the Foundation board.  Motion approved by voice vote.  The following are to terms for each board member:  Mike Karcher till 12/31/2012

                                Lovella Craddock till 12/31/2010

                                Mary Little till 12/31/2011

                                Bobbin Lasater till 12/31/2011

                                Vince Mitchell till 12/31/2011

                                Ryan Nelson till 12/31/2010

                                Kathy Pryer till 12/31/2012

                                Karen Rapp till 12/31/2010

                                Mary Lee Stephens till 12/31/2011

    • Election of Officers – Motion was made by Vince and seconded by Kathy to renew the present officers; Mike Karcher, President, Lovella Craddock, Vice-President, Viginia Lasater, Secretary, and Mary Little, Treasurer.  Motion approved by voice vote.
    • Donation request – Letter dated 11/23/2009 requesting donations for the Hamilton County Senior High Softball Team to participate in a softball tournament in Florida.  Discussion followed.  It was decided not to make a donation.


The next meeting is scheduled on Wednesday, March 24, 2010 at 5:00 PM at the Unit #10 office


Kathy motioned to adjourn, seconded by Lovella.  Motion approved by voice vote.  The meeting was adjourned.


Date:    Approved /324/2010                           


   Virginia Lasater                                          

Virginia Lasater, Secretary

Hamilton County Schools Foundation