The Board of Education of Hamilton County Community Unit District No. 10 met in regular session on the evening of May 18, 2004, 7:00 p.m., in the Unit Office Boardroom.

            The meeting was called to order by Board President John Ewald.  Roll Call was as follows:  Present – Steve Becker, Krystal Donelson, Larry Launius, Tom Maulding, Randy Sloan, Jerry White and John Ewald.

            Motion by Sloan, second by Donelson to approve the minutes of the following board meeting as presented: April 20, 2004 regular meeting.  Vote was taken by voice and motion carried.

            Motion by Becker, second by White to approve the Treasurer’s Report.  Vote was taken by voice and motion carried.

            Motion by Launius, second by Maulding to approve the Budget report.  Vote was taken by voice and motion carried.

            Motion by White, second by Sloan to approve the attached list of bills for Hamilton County Community Unit District No. 10.  Roll Call Vote – Voting Yes – White, Sloan, Becker, Donelson, Maulding, Launius and Ewald.  Motion carried.

            CORRESPONDENCE – None.

VISITORS - Several students from Mr. Ellsworth’s Civics class were present for a classroom assignment.  Also, Mr. Ewald welcomed the local news media for the Times Leader, Jason Coker and Mary Kay Davis.

            SUPERINTENDENT’S REPORT – Status – Mr. Mitchell discussed the monthly utilities and cafeteria reports with the Board. 

Mr. Mitchell discussed with the board the district’s concern and the action that has been taken for those students who have excessive unpaid balances on their breakfast and lunch accounts.  A letter has been sent to the parents requesting the payment.  Board member Krystal Donelson suggested that the parents or guardian of the student be contacted by phone then if the parent chooses not to pay the balance due the district should to deny enrollment of the student for the 2004-2005 school year.  The remaining board members verbally agreed with this suggestion.

Mr. Mitchell updated the board on the baseball donated by Ray Blades baseball displayed at the high school.  He has contacted various organizations asking if they had an interest in purchasing the baseball.  At this time no one has expressed interest but one organization stated that the ball should be worth approximately $700 to $1,000 as of right now.  The board decided to store it until better options become available.

Mr. Mitchell gave the board an updated listing of the 2004-2005 uniform rotation purchases for athletic department.

Mr. Mitchell informed the board that Dahlgren Grade School has received an award for Academic Excellence and will be recognized at a June 9 reception.

Mr. Mitchell updated the board on the School Foundation current activities.  Also, he talked about the summer school program that will start on June 7 through July 2.   There are currently 38 students enrolled with the hope that the expected goal of 60 will be met.  The program will have seven teachers and be funded by Title I funds.

CURRICULUM – Motion by Becker, second by Launius to approve the following out of state trips.  Youth for Christ to Santa Claus, IN on May 22, 2004; DH 5/6th grades to St. Louis, MO on May 25, 2004; the Senior class trip to St. Louis, MO on May 26th and 27th, 2004 and 8th grade class to Eureka, MO on May 27, 2004.  Vote was taken by voice and motion carried.

OLD BUSINESS –          

Jim Deen, Auctioneer for Deen’s Auction Service was present to discuss various options available to the District on the selling of property throughout the district.

Mr. Mitchell stated that the board had received quotes from VanWinkle and VanWinkle and Deluxe Title, L.L.C. for a Title Search on the district’s property.  The board directed Mr. Mitchell to contact Deluxe Title, L.L.C. for the title search services based on submission of the lowest quote.  A motion from the board was not necessary due to the amount of the quote.

Brent Johnson, Maintenance Director, was present to update the board on summer maintenance projects that will be completed this summer.  Also, he had received a quote of $18,975.76 from McGill’s Fencing for the removal and reinstallation of playground equipment from the Dale and Beaver Creek School to the East Side school.   The board felt that the bid is too high and has asked Mr. Johnson to re-bid this project with the possibility of receiving lower estimates. 

Motion by Launius, second by Becker to accept the low bid of $5,730 from Park’s Plumbing for the installation of new water lines and water faucets at the athletic field.  Roll Call Vote – Voting Yes – Launius, Becker, Donelson, Maulding, Sloan, White and Ewald.  Motion carried.

Mr. Mitchell discussed with the board the refinancing of the building bonds.  The district would not see any savings at this time so there is no savings potential to proceed with the refinancing at this time.   

NEW BUSINESS -

Motion by Sloan, second by Donelson to approve the student fees to remain the same as last year of $20 for grades K-6th and $22 for grades 7-12th for the 2004-2005 school year.  Vote was taken by voice and motion carried.

Mr. Mitchell had received a request from Glen York about giving him the construction plaque of the old high school, as his dad (Clyde) is the only surviving member of the board.  The board decided that the plaque should be displayed at the Beaver Creek Township building if they want it and also suggested the same for the Dale School, prior to auction.

Mr. Mitchell ask the Board to convene in to executive session to discuss appointment, employment, compensation, discipline, performance or dismissal of specific employees; student disciplinary action; and pending litigation. 

Motion by Launius, second by Becker to enter in to executive session at 8:50 p.m.  Vote was taken by voice and motion carried.

Motion by Sloan, second by Maulding to come out of executive session at 10:20 p.m.  Vote was taken by voice and motion carried.

            Motion by Launius, second by Maulding to approve the minutes from executive session.  Vote was taken by voice and motion carried.

 Motion by Launius, second by Sloan to accept the letter of resignation from Tim Ellsworth as a high school social studies/journalism teacher effective at the end of the 2003-2004 school year.  Vote was taken by voice and motion carried.

Motion by White, second by Maulding to accept a letter of retirement from Leta Allardin as a bus driver effective at the end of the 2004-2005 school year.  Vote was taken by voice and motion carried.

Motion by Donelson, second by Becker to accept a letter of retirement from Kenny Grubb effective at the end of the 2005-2006 school year as long as the ERO is available or 2006-2007 if the ERO is not available – Voting Yes – Becker, Donelson, Launius, Maulding,  Sloan, White and Ewald.  Motion carried.

Motion by Donelson, second by Sloan to employ the attached list of coaches for the 2004-2005 school year.  Roll Call Vote – Voting Yes – Donelson, Sloan, Becker, Launius, Maulding, White and Ewald.  Motion carried.

Motion by Launius, second by White to assign Carol Johnson as a full-time cook at East Side School effective for the 2004-2005 school year.  Roll Call Vote – Voting Yes – Launius, White, Becker, Donelson, Maulding, Sloan and Ewald.  Motion carried.

Motion by Sloan, second by Becker to assign Sharon Shay as a part-time cook at East Side School effective for the 2004-2005 school year.  Voting Yes – Sloan, Becker, Donelson, Launius, Maulding, White and Ewald.  Motion carried.

Motion by Donelson, second by Becker to assign Gary Campbell as half-time custodian at East Side School and half-time custodian at the Pre-School for the 2004-2005 school year.  Roll Call Vote – Voting Yes – Donelson, Becker, Launius, Maulding, Sloan, White and Ewald.  Motion carried.

Motion by Becker, second by Sloan to assign Sue Flannigan as a half-time custodian at East Side School for the 2004-2005 school year.  Roll Call Vote – Voting Yes- Becker, Sloan, Donelson, Launius, Maulding, White and Ewald.  Motion carried.

Motion by Sloan, second by White to authorize to advertise for a high school social studies/journalism teacher for the 2004-2005 school year.  Vote was taken by voice and motion carried.

Motion by Donelson, second by Becker to authorize to advertise for bus driver positions for the 2004-2005 school year.  Vote was taken by voice and motion carried.

Motion by White, second by Sloan to adjourn.  Vote was taken by voice, motion carried and the meeting adjourned at 10:25 p.m.                                                        

 

 

 

____________________________

                                                                                    Board President

 

                                                                                    _____________________________

                                                                                    Board Secretary